More Bookings. Fewer No-Shows. Less Front-Desk Friction

If plenty of people visit your site but few actually book, we’ll fix the booking path end-to-end—so your team spends less time chasing and more time helping patients.

Who this is for

Medical & dental practices, multi-location clinics, urgent care, and specialty providers with traffic but inconsistent booking rates, no/limited Customer Relationship Management (CRM) intake & routing, and thin reporting—who want a 6-week, no-rebuild path to more booked appointments.

Outcomes in 6 weeks

  1. More booked appointments from your website.

  2. Lower no-shows with reminders that work.

  3. Fewer manual handoffs for the front office.

What changes

  • Clear “book now” paths on high-traffic pages.

  • Intake that captures what matters, routes cleanly, and follows up.

  • Reminder cadence that reduces no-shows.

  • Reporting that shows bookings and bottlenecks.

6-week cadence

Timeline: 6 weeks from kickoff.

  • Week 1 — Diagnose & prioritize the highest-impact fixes.

  • Week 2 — Booking/lead path rehab (offers, forms, CTAs).

  • Week 3 — Intake/routing & reminders; reduce handoffs.

  • Week 4 — Trust upgrades (social proof, FAQs, policies).

  • Week 5 — Tracking you can trust (events, goals, reports).

  • Week 6 — Review results; lock the next 6-week plan.

Pricing

6-week Sprint: $6.5k–$12k (fixed scope; depends on locations, systems, and complexity)

Ongoing (optional): ongoing management to keep growth compounding—see tiers below.

Tiers

Essentials

Foundations + Monthly Cadence

Keep the engine running and improving a bit each month.

Includes monthly

Strategy:
Monthly calendar; 30-min planning + 45-min reporting review

Local presence:
GBP posts/updates; citation upkeep; review request cadence

Booking path:
1 CRO improvement/mo (form friction, CTA, page section)

Content & trust:
1 bottom-of-funnel asset or page update/mo (e.g., procedures FAQ, provider bio upgrades, insurance/financing info)

Analytics:
KPI dashboard updates; exec summary

Best for: single-location practices needing steady momentum.

Typical lift: ~16–24 hrs/mo

$2.5k–$4k/mo

Growth

Includes monthly

Strategy: offer tests + velocity goals; 45-min planning + 45-min reporting

Local & reviews:
Ongoing citation hygiene; response playbook; photo/Q&A cadence

Content & trust:
2 assets/mo (landing or bottom of funnel + proof module)

Booking path:
2 CRO improvements/mo; simple A/B where feasible

Email/CRM:
2 sends/mo (reminders / news / education; HIPAA-aware), SLA audits & fixes

Promotion:
Light, policy-compliant brand/near-me search boosts (no sensitive remarketing)

Analytics:
Source mix, time-to-book, show-rate deltas; insights + next actions

Best for: practices wanting noticeable lift and light paid support within platform policies.

Typical lift: ~30–45 hrs/mo

$5k–$8k/mo

Adds Content Volume + Policy-Compliant Promotion

Expand reach, accelerate bookings, and deepen attribution.

Pro

Includes monthly

Strategy:
Quarterly themes; 60-min strategy + 60-min reporting

Local at scale:
Per-location GBP management; location/service schema; citation ops

Content & trust:
3–4 assets/mo (service-line landers, calculators/checklists, case briefs)

Booking path:
Continuous testing (A/B/MVT) on request/booking flows; provider/availability logic

Email/CRM:
4 sends/mo + flows (welcome, re-engage, pre-visit); SLA monitoring (HIPAA-aware)

Promotion:
always-on policy-compliant search campaigns; weekly checks & budgets

Analytics:
KPI tree by location/service; attribution views; quarterly teardown + 90-day plan

Best for: multi-location and specialty providers with higher complexity.

Typical lift: ~55–80 hrs/mo
(add ~4–6 hrs/mo per extra location)

$9k–$15k/mo

Multi-Location, Advanced Automations & Service-Line Campaigns

Run growth across locations and service lines; scale repeatable bookings.

Clinic Website-to-Booking Engine (6-Week Sprint) — FAQs

  • We’ll stand up a lightweight option (or wire yours) and map web forms to owners and SLAs (service level agreements).

  • Yes—keep creative/SEO. We own the web-to-revenue install and instrumentation; their channel work performs better.

  • We ship weekly; first movement typically appears inside the sprint with fuller impact over 60–90 days.

  • We use HIPAA-aware patterns (no PHI in email/ads), secure storage, and follow platform health-ad policies (no sensitive remarketing).

  • Not for the sprint. We improve paths, trust, and tracking on your current site; if a rebuild makes sense, we’ll scope it later.

  • Common EHR/CRM combos (e.g., HubSpot, Salesforce, Pipedrive) plus popular site platforms (WordPress, Squarespace, Webflow, Shopify for clinics with retail).

  • Yes—covered in Pro; can be added to other tiers via expansion packs.

  • Access to accounts, a point person for quick reviews, and clarity on services/insurance/financing. Expect 60–90 minutes/week during the sprint.

  • photo/video days; provider bios and photography; calculators/checklists; advanced GA4/Looker dashboards; integrations (EHR/CRM, bookings, enrichment); multi-location expansion; full PPC programs (policy-compliant)

  • Heavy dev or full redesigns; custom app builds; regulated-industry legal/compliance sign-off

Service area & contact

Serving Bend, Redmond, Sisters, Sunriver, Prineville, and Greater Central Oregon (remote OK).

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